A quorum is the minimum number of owners who must be at a meeting before business can be transacted.
Meetings that don’t have a quorum must be adjourned and rescheduled at a later date. This costs the association money and creates more work. And, achieving a quorum at a second meeting—if the association couldn’t get one the first time—is even harder.
So, why bother to try again? Because the board is legally obligated to conduct an annual meeting. It’s an important part of conducting association business. During the annual meeting, new board members are elected. No quorum = no election. This means the current directors will have to continue serving until an election can be conducted.
Good News: You can be “at” a meeting and across the country at the same time by signing a proxy! That’s how you assign your vote, in writing, to another person. Proxies count toward the quorum, so they’re very important to the association.
If you’re unable to attend the annual meeting for your association, please complete a proxy and forward it to our office.