Accounting Services:

1. Collection of all monthly and or annual Association fees, late fees, fines and legal fees as directed by the Board.
2. Deposit of all monies in a timely manner into a special checking account established and maintained in the name of the Association.
3. Deposits will be made to the Reserve Account at the beginning of each month and or year.
4. Additional deposits to Reserves as directed by the Board of Directors.
5. Past due notices ("friendly reminder") sent within ten (10) business days after the Association fee due date.
6. Delinquent notices are sent to Co-owners thirty (30) and sixty (60) days past due indicating liens will be placed on accounts allowed to become ninety (90) days past due (with Board approval).
7. In Rhodes Management shall work with the Association attorney regarding delinquent accounts as needed.
8. Invoices are reviewed for accuracy and for completion of assigned task.
9. Payment from those funds of all charges incurred on behalf of the Association for the maintenance and management of the Association property.
10. Payroll accounting for Association personnel, if needed, will be provided (additional charge).
11. State and Federal Payroll Tax returns, if needed, shall be prepared and submitted on or before due date (additional charge).
12. Members of the Board will receive monthly and or quarterly financial statements showing all income and expenses compared to budget and the status of individual Co-owner accounts.
13. In Rhodes Managment, with input from the Board and Treasurer, shall prepare and submit to the Board a recommended Annual Budget for the next fiscal year showing anticipated receipts, expenditures and rationale for same. Results of any Reserve Analysis shall be incorporated into the Annual Budget.
14. Provide necessary documents and information to the Association C.P.A. in the preparation of all year end tax returns, financial statements, and annual audit.

Management Services:

1. Attend #___________ Board of Directors meetings (1.5 hour limit).
2. Prepare and distribute all required forms and coordinate the Annual Meeting and handle all voting tabulations.
3. Act as liaison with Association attorney, contractors and insurance company.
4. Review Standard Operating Procedures.
5. Provide monthly management report (Association Status Report).
6. Perform bi-annual inspection of Association property with Board members.
7. Be available for Board consultation during normal business hours and for emergencies at any time. (Twenty-four hour answering service and emergency service.)
8. The Agent shall visit the property on a timely basis for inspection.
9. Record and process work orders sent in to In Rhodes Management as needed.
10. Record and process Co-owner calls.
11. Assist in the enforcement of Rules and Regulations and By-laws of the Association.
12. Verify restrictions violations reported in writing by Co-owners.
13. Follow up on Co-owner violations.
14. Submit written uniform bid specification for scheduled maintenance and other contracted services and purchases (i.e. snow removal) to be approved by the Board of Directors and obtain multiple bids and proposals from qualified vendors for those services.
15. Check references/equipment/insurance coverage of bidders and communicate with bidders to make sure bids are responsive to the specifications so valid comparisons can be made.
16. Review quotations and prepare recommendations for Board review.
17. With Board approval, award contracts and inspect contractor performance.
18. Keep a running record of all work performed by vendors including: vendor, month/year work performed, cost.
19. Coordinate all emergency telephone calls, written maintenance and correspondence, maintain records of such together with the action taken with respect to each request.
20. Evaluate level of Co-owner satisfaction to extent possible and suggest areas of improvement.
21. Maintain, if available, master set and working copies of all complex engineering drawings and various site maps.

Administrative Services:

1. Maintain Co-owner (unit) records and files.
2. Maintain and update monthly, a roster of unit owners and unit occupants.
3. Cooperate with real estate and title companies regarding resale of units.
4. Send new Co-owner information to new residernts.
5. Handle all mailing, photocopying, general correspondence